BFM Clerks form ad hoc Committees as they are needed.
Current AD HOC COMMITTEES
The ad hoc Threshing Preparation Committee (2021-present)
Mission: In February, 2021, BFM agreed to move forward on a Threshing process to discern whom we wish to become as a Meeting (as it pertains to systemic racism) and which of the BFM-wide ideas generated will be taken up by the Meeting as a whole with an action plan. The Meeting agreed:
(a) The first ad hoc Committee for the Digitization of Records (DRC) was formed in April 2017.
The DRC was formed and charged in April 2017 to support BFM in a Meeting-wide discernment process for identifying the best way to assure that information about our community is accessible, useful, up to date, and secure. Read the full charge here.
In May 2018 the DRC presented a final report, which recommended that the DRC be laid down, and in its place some type of ad hoc Records Implementation Committee be formed.
In June 2018, BFM concluded that: "After nearly two years of sustained effort, the ad hoc Digitization of Records Committee (DRC) has completed its work and proposed a set of next steps for the implementation of a digitization plan for Bethesda Friends Meeting. With deep gratitude for the sheer industry and clarifying insight of the DRC, and in keeping with its recommendations, the Co-Clerks now appoint an ad hoc Committee for the Implementation of a Digitization Plan (CIDP)...."
(b) Thus the second digitization ad hoc Committee was formed in June 2018 and called the Committee for the Implementation of a Digitization Plan (CIDP).
The CIDP was given a two year mission to set up a new digitization system and to follow that system for one trial year. Read the full charge here.