BFM OFFICERS, COMMITTEES, & REPRESENTATIVES
The following information is provided to help Meeting members and attenders understand how the Meeting works and to emphasize how much we depend on everyones participation to keep our community running smoothly.
The CO-CLERKS are responsible for convening Meetings for Worship for the Conduct of Business, guiding deliberations, and carrying out the Meetings instructions.
The RECORDING CLERK is responsible for preparing an accurate record of the proceedings at Meetings for Business.
The TREASURER is responsible for the receipt, custody, and disbursement of Meeting funds, under the guidance of the Stewardship & Finance Committee. The Treasurer reports to the Meeting periodically.
The RECORDER records births, deaths, marriages, and changes in membership and marital status, and forwards to the Yearly Meeting Interchange listings and reports. Recorders Report Updated 4 March 2012.
The SCHEDULING COORDINATOR is the liaison with the school and with Meeting committees and individuals regarding times and locations of various activities.
The SIDWELL FRIENDS SCHOOL LIAISON discusses issues with Sidwell Friends other than use of space for specific events, such as procedures, requirements, limitations, or expectations governing our access to and use of the schools classrooms and facilities.
The EDITOR puts notices in the weekly bulletins (if received by Thursday evening) and articles in the monthly newsletter (if received by the 13th of the previous month). The Editor maintains the mailing list and, with lots of help, updates the annual Directory.
The LIBRARIAN encourages others interest in reading and supports efforts to collect and make readily available reading materials for people in the Meeting.
The ARCHIVIST keeps all permanent files and records, the history of the Meeting.
(Asterisk indicates open only to Meeting members; others are open to all.)
* PASTORAL CARE is concerned primarily with the spiritual well-being of the Meetings Individual members. PC receives, considers, and recommends Meeting action on membership applications; sets up clearness committees for membership, marriages, and personal concerns; responds to ill, troubled, or needy Friends; assists individuals who have a death in the family; and provides a friendly Ear each week at the rise of Meeting to hear concerns and questions about the Society of Friends, BFM, or personal issues. The committee also links each member and attender with a "personal ear" who calls them at least once a year (but is always available to respond to their concerns) to learn ways the Meeting can better support those in its community. PC meets on Committee Night. Annual Report Updated June 2012.See also BFMs 1996 Minute on Marriages and Ceremonies of Commitment.
* MINISTRY & WORSHIP is concerned primarily with what happens when the Meeting gathers for worship (including Meetings for Worship for the Conduct of Business). Members of this committee bring closure to Meetings for Worship and make the announcements. The committee is responsible for special meetings such as weddings and memorial meetings. The committee drafts an annual report on the Spiritual State of the Meeting. It meets on Committee Night. Annual Report Updated October 2012. Spiritual State of the Meeting Report Updated April 2012.
* NOMINATING presents an annual slate of candidates for BFM committee positions to Meeting for Business each November and, for final approval, in December. Throughout September and October, the committee seeks people willing to serve as officers, on some 15 committees, and as Meeting-appointed representatives to other organizations. All committee membership is for two years in the first instance with the expectation of continued commitment and service for a further two years. Committee clerks are expected to be nominated by the current committee in order for the BFM directory to be completed and for committees to convene in January. Nominating committee is responsible for hospitality in January, and facilitates a workshop to educate the Meeting about BFM committee work in the spring. Annual Report. Updated 16 November 2008.
* AD HOC COMMITTEE TO NOMINATE THE NOMINATING COMMITTEE. This typically consists of Friends who left the Nominating Committee the previous December 31. It finds people to fill Nominating Committee slots that fall vacant the following January 1. Since the Nominating Committee draws from the same membership pool, the ad hoc committee should complete its work before September.
The AUDITORS conduct an annual audit of the Treasurers records and report to Meeting for Business. Annual Report Updated 7 December 2007.
ADULT RELIGIOUS EDUCATION fosters the spiritual growth
and development in the Meeting. It arranges programs for
both newcomers and seasoned Friends on Quaker faith and
practice, readings and discussion of Quaker history and
testimonies, Bible study, prayer and meditation, and shared
reflections on our spiritual experience. It is also
responsible for First Day School Teacher Appreciation Day in
June. It meets on the third Sunday, at 9:30 a.m.
Updated September 2012.
ADVANCEMENT & OUTREACH welcomes newcomers and visitors, helps them connect with Meeting community activities, and furthers community action and involvement in keeping with our Quaker testimonies. It also organizes Spring Fling to raise money for Ramallah School scholarships, responds to messages on the telephone tape, publishes the BFM Services Exchange, and manages our web site. It meets on the third Sunday, at 9:30 a.m. In 2006, PUBLICATIONS became a subcommittee of A&O. Two members of the committee supervise the contract for the monthly newsletter, the weekly bulletin, and the Directory and provide backup to the editor as needed. Annual Report Updated December 3, 2012. A & O Users Manual 2011 Updated January 2011.
CHILD CARE oversees care provided to children less than five years of age during Meeting for Worship and Meeting for Business. Professional child care givers are assisted by volunteers from the Meeting. The committee meets quarterly. Annual Report (updated February 2012) and Child Care Policies and Procedures.
FELLOWSHIP & HOSPITALITY oversees hospitality after Meetings for Worship, and potlucks on the second Sunday of most months, although direct responsibility rotates monthly among all committees. It provides hospitality for special occasions, such as memorial meetings or Interim Meeting Day of Baltimore Yearly Meeting. It meets as needed. Annual Report Updated December 3, 2012 and Hospitality Instructions.
FRIENDLY EIGHTS organizes a monthly evening (October through April) with a simple shared meal and fellowship of participants in groups of eight on a rotational basis. It meets as needed. To contact the Friendly Eights Committee please send e-mail to:email@example.com. Annual Report Updated June 2012.
LIBRARY is responsible for the acquisition, care, and circulation of the Meetings books and videos. Annual Report Updated May 2013.
PEACE & SOCIAL JUSTICE has as its mission to further the prospects for peace by deepening the Meetings engagement in peace building and social justice and by empowering all of us as individuals. Advocacy, education, vigils, and financial support of community groups are among the ways the committee pursues this mission as well as through its liaison with the American Friends Service Committee, Friends Committee on National Legislation, the Quaker UN Office, and other like-minded groups. The committee is essentially self-constituted with oversight by Nominating. There are no term limits. It meets the fourth Sunday, at 9:30 a.m. Annual Report Updated October 2012. See also BFMs Peace Epistle , Mary Jane Simpson Fund Report and Greening Our Meeting.
PUBLICATIONS supervises the contract for the monthly newsletter, the weekly bulletin, and the Directory. It meets as needed. Last Annual Report Updated 27 August 2006. [NOTE: Effective 2007, Publications is now a subcommittee of Advancement & Outreach.]
RELIGIOUS EDUCATION organizes the First Day religious education for children in the Meeting, including the recruiting of teachers and getting appropriate educational materials. It also organizes the Christmas pageant each year. It meets on the third Sunday at 9:30 a.m. in the lower level lounge of the Groome Building. To learn more about First Day School please send e-mail to: firstname.lastname@example.org. Annual Report Updated July 2012.
STEWARDSHIP & FINANCE is responsible for preparing the annual budget, raising the funds to meet the approved budget, providing guidance and support to the Treasurer, and ensuring proper care and use of Meeting investments and property. It meets on Committee Night. Spring 2011 Grants Program Report Updated June 2011.
REPRESENTATIVES, LIAISONS, & COORDINATORS
ACTION IN MONTGOMERY is a coalition of approximately 35 congregations empowering people in the methods of grassroots organizing to improve our communities. The primary focus has been getting more funding for affordable housing and for renovation of community recreation centers.
FRIENDS SERVICE COMMITTEE liaisons participate in
AFSC regional activities concerned with peace education,
conflict resolution, prison conditions, and support for the
poor, and human rights.
YEARLY MEETING representatives attend interim
representative meetings and the Annual Gathering of Friends
in the Baltimore Yearly Meeting. Others from the Meeting
serve on Yearly Meeting committees, including the Camping
Committee. BFM is one of 52 congregations in Maryland,
Virginia, Washington DC, and central Pennsylvania who have
joined together to form Baltimore Yearly Meeting, which
first gathered in 1672 at West River, near Annapolis, with
George Fox, the founder of the Society of Friends in
attendance. There are now 4,784 Quakers in the area.
the latest BYM Annual Report. Last updated 9 September 2012 and
BYM Interim Report. Last updated May 2013.
BETHESDA HELP representatives organize food collections in BFM, attend a bimonthly meeting of the Bethesda Help board, and report to Peace & Social Justice. Others from BFM act as drivers or officers of the day in assisting people in need to get to medical appointments, receive food, or obtain financial assistance.
BETHESDA HOUSE MENS SHELTER MEAL COORDINATOR. Once a month, we provide an evening meal for residents of the Bethesda House Mens Shelter. This has been an ongoing activity for decades in a quiet way. The coordinator ensures that there are enough people providing the food each month. Each participant prepares food two or three times per year.
CATOCTIN WEEKEND COORDINATORS. One weekend is reserved for BFM at Catoctin Quaker Camp, with opportunities to enjoy the mountains, camp, hike, sing, share meals, worship, stargaze, birdwatch, and pick strawberries. The Coordinators make the arrangements and publicize the events. Annual Report Updated August 2009.
INTERFAITH WORKS (formerly Community Ministry of Montgomery County) representatives are commissioners who attend the monthly meetings of representatives from 65 congregations in Montgomery County, with a special focus on poverty. They report to Peace & Social Justice.
FRIENDLY GARDENS. Annual Report. Updated 2 October 2011.
LITERATURE TABLE. The goal of the literature table is to carry out the ministry of the written word by providing a regular opportunity to members and attenders of the meeting to obtain works that enhance and nourish their spiritual life. Annual Report Updated 18 August 2010.
FRIENDS COMMITTEE ON NATIONAL LEGISLATION liaisons help to distribute the monthly newsletter, organize letter-writing tables, and report to Meeting for Business on Friends Committee on National Legislation (FCNL). FCNL is the Quaker lobby in Washington, advocating positions on social concerns and justice that are consistent with Quaker beliefs.Annual Report Updated February 2012.
FRIENDS GENERAL CONFERENCE liaisons keep us informed about the activities and resources of FGC. Their purpose - with Divine guidance, nurtures the spiritual vitality of the Religious Society of Friends (Quakers) by providing programs and services for Friends, meetings, and seekers. Annual Report Updated 6 March 2013.
WILLIAM PENN HOUSE liaisons keep us informed about the meetings, seminars, and workshops at William Penn House on Capitol Hill and are members of its board. Annual Report. Updated 18 September 2011.